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Subject: [news.announce.conferences] Frequently Asked Questions

This article was archived around: 14 Apr 1999 21:09:32 GMT

All FAQs in Directory: news-announce
All FAQs posted in: news.announce.conferences
Source: Usenet Version


Archive-name: news-announce/conferences Posting-Frequency: biweekly (14th and 28th every month) URL: http://conferences.rpd.net/Info/faq-en.html
------------------------------------ -------------------------------------------- Frequently Asked Questions Conference Announcements Newsgroup http://conferences.rpd.net -------------------------------------------- ------------------------------------ Overview: * [1.1] What types of announcements are posted to the newsgroup? * [1.2] What types of announcements are not posted to the newsgroup? * [1.3] What types of announcements are not posted to the WWW server? * [1.4] Why do many announcements carry meaningless subject lines? * [2.1] How do I submit announcements? * [2.2] How do I specify into which category my announcement should be put? * [2.3] What to avoid! * [3] It's not an announcement, but related to a certain topic present in the conferences archive. Can I include it in your pages? * [4] When will I see my announcement posted? * [5] How can announcements be updated? * [6] How long are announcements kept? * [7.1] How do I access the archive? * [7.2] What are the requirements on Web browsers? * [7.3] How do I get more information on an event? * [7.4] How does the automatic update service work? * [7.5] How do I talk to the automatic update service? * [8] Why are these WWW pages so little flashy? * [9] Is it possible to include URL references to announcement pages in my HTML documents? If you still have any questions about the newsgroup or the Web pages, or have any suggestions as to how improvements can be made, feel free to drop me a line at Juergen.Wagner@iao.fhg.de. --Juergen Wagner Moderator of news.announce.conferences ---------------------------------------------------------------------------- Frequently Asked Questions (FAQ) for news.announce.conferences [1.1] What types of announcements are posted to the newsgroup? The newsgroup n.a.c is intended for announcements of conferences, workshops, symposia, meetings, public lecture series, etc. They usually fall into the categories of calls for papers or abstracts, and calls for participation. In addition to this, I also forward calls for papers from journals, and information on specific mailing lists or other Internet resources carrying such announcements. [1.2] What types of announcements are not posted to the newsgroup? You won't believe it, but from time to time there are really bizarre submissions to the newsgroup. Since there usually isn't enough time to individually respond to the sender, making clear what n.a.c is about, such postings are just ignored. Examples include: job announcements, requests for job offers, commercial sales offers (for products or services), talk about people meeting other people at an event, requests for information about certain conferences, and wild postings off the topic (no announcements at all). These seem to be the major categories. [1.3] What types of announcements are not posted to the WWW server? The following types of submissions may appear on the newsgroup, but may not be added to the WWW archive: o pure LaTeX, TeX, PostScript, and other encoded texts; o announcements without a precise date indication; o announcements not pertaining to conferences or journals; o very, very long postings. [1.4] Why do many announcements carry meaningless subject lines? The subject lines are just passed through from the original poster, but I try to fill in empty subjects and replace meaningless ones. However, as priority is given to quickly post announcements on the newsgroup, while a bit more time can be spent until the posting has been incorporated into the archive, the posting mechanism has to be quick and dirty. As a first attempt to help readers in identifying relevant new announcements, there will be weekly postings (every Sunday morning) containing new and changed announcements by subject category. Eventually, this should probably go to a new newsgroup news.announce.conferences.digest. I'm open to suggestions (no, I can't spend two or more minutes per announcement for scanning it and rewriting the subject line). [2.1] How do I submit announcements? Announcements for new events should be submitted in one of three ways: o by sending it via electronic mail to conferences@iao.fhg.de; o by posting an article to the (moderated) newsgroup news.announce.conferences; o by using one of the WWW submission forms if you have a forms-capable WorldWideWeb browser. All three methods will eventually have the same effect i.e., your submission will appear on the newsgroup and in the WWW archive. Please, read the submission guidelines to find out how to format your announcement for this index. You may also have a look at the biweekly posting to the newsgroup news.announce.conferences. If you choose to post by news or e-mail, be sure to include sufficiently descriptive subject lines. Imagine what people think when confronted with "2621 new artices -- read now?" when they start their mail or news reader. Please do include a subject line! Please don't call it "Announcement", "submission", or "news.announce.conferences posting", but rather something like "CfP: 2nd Int'l Workshop on Fuzzy Names, 22-23 Sep 95, Stuttgart", so readers can at least make educated guesses as to what the associated message may contain, and whether it might be a good idea to go on reading the announcement. [2.2] How do I specify into which category my announcement should be put? The categories currently found in the index pages reflect the spectrum of events available through these indexes. If you intend to announce an event not fitting any of the categories present, please suggest a new category or subcategory with your posting. Please keep in mind that even if not all relevant categories will be listed as keywords for the announcement, full-text search still is an option to get at documents by using (almost) arbitrary key expressions. [2.3] What to avoid! Besides the points mentioned elsewhere in this FAQ, here is a list of things not to do when posting an announcement: o Do not include a meaningless subject line like "Announcement", "(no subject)", "submission for news.announce.conferences" in your posting. Include a descriptive subject line, especially for the newsgroup. o Do not include any control characters (outside the range of printable ASCII characters, decimal codes 32..126) in your message. Use MIME encodings if possible. Remember that character encodings may differ from system to system. o Do not submit a given submission more than once (you may resubmit it a couple of weeks later to get people's attention, but don't send me three copies per day). I'm already wading through submissions. o Do not submit any announcements without indications of the date(s) on which the event(s) will take place. Some of the above points I can correct myself, given enough time. However, most of the time, this is not exactly the case... [3] It's not an announcement, but related to a certain topic present in the conferences archive. Can I include it in your pages? It depends. The conferences archive is not intended to play the role of a virtual library collecting links to all possible (and impossible) information resources on a given subject. If you maintain pages (or a server) related to conferences, journals, conference management, or conference services, let me know. This can be included in the appropriate category as an additional reference. However, keep in mind that commercial advertisements for single products or services do not belong here. [4] When will I see my announcement posted? If you send us an announcement by using one of the above mechanisms, it usually reaches me within seconds, once it hits the Internet. Now, take into account that I am sitting in Stuttgart, Germany (MET/MST which is GMT-1), and that there are several projects which keep me busy in my real life. All in all this should get us to a latency of one to seven working days for posting to n.a.c and the WWW server, where the newsgroup usually gets the announcement right away when the the incoming queue is processed. [5] How can announcements be updated? Just send me a new one. By the date and name of the event, I can identify the old information in the server. If dates change, please indicate that in your submission. In particular, the expiration dates of calls for papers are not checked automatically, i.e., unless there is an update, the CFP will stay in the server until shortly after the conference. Let me point out once more that it VERY crucial to include the date of the event in all your correspondence - all events are indexed by date! [6] How long are announcements kept? Old announcements are automagically purged from the index shortly after the ending date of the respective event. Purging means physical deletion from the server, i.e., there is no archive of past events (would anybody want that?). [7.1] How do I access the archive? The archive is available only via the WorldWideWeb. It is located on the server of the Rapid Producty Development Network (http://www.rpd.net) maintained by Fraunhofer-IAO in Stuttgart, Germany (the URL of the archive is http://conferences.rpd.net), and provides five ways of finding events and calls for papers of journals and books: o through a hierarchical subject index, o through an alphabetical index by acronyms, o through a full-text search over all announcements, o by the place of venue, o by date (all events overlapping a given date are listed). The full-text search offers three alternatives: searching the full announcements, searching the event titles, or searching the classification keywords. Further options exist to restrict searches to calls for submissions or journal calls for papers. [7.2] What are the requirements on Web browsers? The requirements on Web browsers for accessing the Conference Announcement Archive are actually minimal. In fact, when you access the main entry page at http://conferences.rpd.net/, a small program is run to determine which browser you use, and to return to you a page appropriate for your browser. This means that if you use Netscape, pages may use tables and other HTML 3.0 features. However, if you use lynx or Mosaic, a simple page without these features will appear. If you use a browser capable of displaying tables, etc., but still get the simple page initially, please let us know so it can be fixed for next time you visit us. [7.3] How do I get more information on an event? For each event, there is a organizer or contact for specific questions given. If there are any questions not related to the WWW archive, but the event itself, contact the organizers or responsible contacts, not conferences@iao.fhg.de. I will not be able to give any more information than listed. [7.4] How does the automatic update service work? Since October 1995, there is an automatic announcement update service by e-mail, which allows you to register for certain subject categories, and which periodically (weekly) sends out updates listing all new and changed entries in those categories. In case of problems, contact conferences@iao.fhg.de by e-mail. [7.5] How do I talk to the automatic update service? Send a message with no subject line and a sequence of commands in the message body to conferences-mail@iao.fhg.de (Note: this is an automated system, not a human). The commands may be any of the following: o Address e-mail-address The e-mail address used to send out periodic updates is also used to identify posters (yes, I know, this is insecure). The address in the "From:" field is taken, unless a "Reply-To:" field is available. If your e-mail address is different from the one found in the "From:" or "Reply-To:" fields in messages received from you, specify the address you can be reached at by the Address statement. If there is more than one Address given, only the last one is effective. o Help Return a help message describing available commands and the service itself a bit. o Subscribe keyword Subscribe to any of the available subject categories by including a Subscribe line with the respective keyword. Multiple keywords may be specified with multiple Subscribe lines. o Unsubscribe keyword This is the inverse function of Subscribe. If you omit the keyword (i.e., write only Unsubscribe on a single line), you will be unsubscribed from all subject categories. o Subjects Retrieve a list of all known subject categories. o Which A list of all subject categories you currently have subscribed to is returned. o Other commands may be added in the future, but for now, everything else is considered an error. Questions regarding this service should be directed to the e-mail address conferences@iao.fhg.de. [8] Why are these WWW pages so little flashy? At this point, I should mention that we (Fraunhofer-IAO) do have an Internet connection at 10 Mbit/s, and that we can get to many places with as much as 2 Mbit/s. Making pages flashy also isn't the problem. However, I would assume that most readers of the announcement pages would appreciate getting these pages fairly quickly even if they only have an ISDN 64 kbit/s or 14.4 kbit/s link to the Internet. Therefore, you find numerous simple and small pages which can be downloaded relatively quickly, rather than pages cluttered with large, meaningless graphics. Also, I don't believe in non-standard Web pages using bizarre features like the abominable Netscape text blinking attribute... [9] Is it possible to include URL references to announcement pages in my HTML documents? If you would like to include a reference to an index page in one of your pages, feel free to do so. The names of pages in "Subjects/" and "Index/" are not likely to change (modulo minor exceptions). Also, the individual conference pages under "Conf/" are named consistently and will not change until the event is over. The main entry page for the announcements index is called "OVERVIEW-en.html". All pages are located under "http://conferences.rpd.net". If you include a link to the conference announcement archive in general, please let me know. If you still have any questions about these pages, or have any suggestions as to how improvements can be made, feel free to drop me a line at Juergen.Wagner@iao.fhg.de. --Juergen Wagner Moderator of news.announce.conferences Juergen.Wagner@iao.fhg.de wagner@cs.stanford.edu Juergen.Wagner@acm.org Fraunhofer-Institut fuer Arbeitswirtschaft und Organisation (FhG-IAO) Nobelstr. 12c Voice: +49-711-970-2013 D-70569 Stuttgart, Germany Fax: +49-711-970-2299 More info: <http://www.iao.fhg.de/Public/leute/jrw-en.html> Last modified: 1997-04-17